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I-9 & W-4
$60/year
Streamline Completing I-9 and W-4 Forms
Simplify your onboarding process. Complete new employee forms and fully comply with federal filing requirements.
Coming soon
Simplify onboarding new employees while staying compliant in 4 easy steps.
Verify the identity and employment eligibility in compliance with federal regulations of new hires, promptly and accurately – through our completely automated, paperless process.
1
Assign a new I-9 and W-4 to your employee
Enter your employee's email address, name and hire date to send them a secure link via email to get started filling out their forms.
2
Employee completes I-9 and W-4
Using our guided split screen questionnaire, employees enter their info with a preview of their forms to ensure accuracy.
3
Completed forms are sent back to you
You'll be emailed with a link to begin reviewing the completed forms and receive a notification of the status change in the app.
4
Review the W-4 and then complete their I-9 form
Your employee's I-9 and W-4 forms are displayed for your review. Complete the remaining sections to finalize them, save them, and print.

Meet Required Timelines

Timely completion of I-9 and W-4 forms is more important than you think, especially in today’s political climate. Due to the time-sensitive nature for completing these forms, we’ll send you helpful reminders and notifications to make sure they are completed within USCIS and IRS timeframes — so you can avoid any potential penalties.

Get Rid of Bulky Paper Files

Employers are required by law to retain completed I-9 and W-4 forms for a certain amount of time. However, if you’re like most businesses, your file cabinets probably don’t have the space to jam in one more form — another good reason to go paperless! Our online storage feature gives you the flexibility to store unlimited documents in one convenient central location. We’ll also notify you when it’s safe to discard forms for past employees.

Be Prepared for an Audit

The time to find out if your personnel forms are compliant is not when a federal agent shows up at your business. Thanks to built-in compliance and our convenient tracking feature, we’ve got you covered 100%! Our processes have been reviewed by ComplyRight’s labor law attorneys to ensure they follow strict government recordkeeping requirements. In the event of an audit, each form includes detailed tracking history to quickly trace all activity. We also make it easy to print out the necessary documentation for each employee.

Attendance Calendar
$60/year
Take Control of Employee Attendance
Attendance Calendar makes it simple to spot troubling attendance patterns in the workplace because it’s easy-to-use like a paper calendar but backed by the benefits of software.
Coming soon
Easily Identify Absenteeism Patterns
No more guessing as to when or why employee attendance (and performance) started slacking. Here’s how Attendance Calendar will help you manage absenteeism patterns in your company.
1
Select an employee
Just click on the employee you want to mark an absence or tardy for. If you're already using other Smart Apps, there's no additional setup required. If you’re new to Smart Apps, adding employees takes just a few minutes.
2
Pick the day of the event
Click directly on the calendar day you want to mark a full or partial absence for, just as if you were making a note on a paper calendar.
3
Choose a reason
Pick an absence code from the drop-down list to describe the reason for the absence or tardy, or create your own. For additional detail, you have the option to record hours absent and notes.
4
Identify Patterns
Days with attendance issues are shaded for easy identification, revealing absenteeism patterns for the entire year.

Compliant Absence Codes for Any Reason

Taking a personal day? Serving jury duty? Nursing the family hamster back to health? Whatever the reason (or excuse), Attendance Calendar can track it. Pre-set absence codes ensure your approach is fair and consistent with all employees, as recommended by the HR experts at ComplyRight. Need additional codes or to refer to an event by a different name at your business? It’s simple to create your own.

Time Off Tracking That Won't Make You Want to Call in Sick

Time off tracking can be complicated: accruals per pay period, carry-over hours with max allowance, varying allowances by seniority or position, multiple time off banks — you need to take a personal day just to recuperate after the setup. Our idea of time off tracking is much simpler. Supervisors simply enter the number of days or hours allotted per employee and manually adjust as needed. You choose between a single paid time off (PTO) bucket or categorize time off as Vacation & Sick. There’s no setup, no doubt about how time off is calculated and no fuss.

Reliable, Paperless Recordkeeping

Ditch the bulk of paper attendance folders and binders and maintain them longer and more securely in the cloud. Easy editing ensures your records and notes won't be hopelessly smudged or illegible from cross-outs. Because only supervisors with granted permission can view or edit records, these attendance files are safer online than in a binder. Need a paper back-up or want to share your files with an employee? It’s easy with one-click printing.

Job Application
$60/year
Smart Hiring Begins Before the Interview
Conveniently and legally expand your recruitment reach with three easy ways to reach potential candidates: online, by email or in print. Your state-specific job application only allows for questions prewritten by HR experts, making it impossible to ask anything that could land you in hot water.
Coming soon
Expand Your Recruitment Reach Without Crossing into Illegal Territory
The Job Application Smart App from HRdirect lets you create your online employment application to collect the right information and connect with candidates. Here's how:
1
Start with Your State-Compliant Job Application
Your Smart App provides you with the most current job application specific to your state so you always stay in compliance.
2
Safely Make It Your Own
You can customize your job application by selecting optional questions pre-written by the legal and HR experts at ComplyRight.
3
Connect with Candidates
Generate a link to your job application or email it directly to a candidate. They can complete the application, attach files and submit.
4
Streamline the Next Steps in Hiring
A tracking and summary view makes it simple to stay up to date with an applicant’s status and see all submitted applications at a glance.

Ask What You Want Like an HR Expert

Beyond the required job application questions, you can include questions about skills and qualifications, educational background, references, and other information related to the position. The experts at ComplyRight have created a comprehensive database of questions that make it easy to stay in compliance while still giving you the flexibility to hire smarter – faster. You won’t need to worry if the way you've worded a question is legal or not. Just choose which pre-made questions you’d like to keep or hide on the application.

Works the Way You Do

Your Job Application Smart App makes it easier than ever for you to get applications to your candidates. From within the Job Application Smart App, you can distribute your online employment application through a variety of ways:

  • Sharing a link anywhere online
    Not web savvy or experienced with HTML? Instantly create a link to your application to share or add it to your website, company LinkedIn profile, email signature, online ad, etc.
  • Sending personalized email
    Have a candidate in mind? Email your application with a personalized message to a specific candidate right from within the Job Application Smart App.
  • Printing Paper copies
    Have frequent walk-ins? Print unlimited copies of the application to hand out or have completed when you bring someone in for an interview. It's the best of both worlds!

Confidential and Compliant

Did you know that employers are required to maintain all applications for a specified period as proof of non-discrimination? Your Job Application Smart App guides you through the proper retention and removal of rejected applications in compliance with current regulatory requirements to protect and defend your business should you face a discrimination charge.

Progressive Discipline
$60/year
Your Guide to an Effective Disciplinary Program
Have smarter, more constructive conversations with your employees about their actions, and improve your documentation practices in the process. Consistently document warnings and build a progressive-discipline history, all while minimizing confusion and conflict.
Coming soon
Document and Communicate Employee Issues Easily and Fairly
Using the Employee Warning Notice as your guide, you'll be better prepared for more effective conversations with a plan to help turn the problem around. Here's how:
1
Select an Employee
Just click on the employee you want to issue a disciplinary warning for or quickly add a new employee to get started.
2
Document and Describe the Warning
Track all relevant details of the warning like date, time, type of violation, and describe the incident.
3
Build a Progressive Discipline History
Decide if you’re recording a Warning, Probation, Suspension, or Termination. Then, document consequences should the incident occur again.
4
Have a Conversation with the Employee
It's critical that you have a conversation about the issue with the employee and a witness. Then, sign off when the discussion occurred for smart recordkeeping.

Have Better Discussions About Employee Issues

Take the focus off of the person and onto the problem with an objective, regulated approach designed to support your company's highest objectives. When you’re better prepared for a difficult discussion, you’ll be more comfortable and so will your employees. Once you’ve worked through the Employee Warning Notice form, print it out and use it as your guide during the discussion for a more productive, constructive experience so you both can understand each other better and increase the likelihood of improvement.

Fair and Consistent Documentation Is Crucial

Document disciplinary or performance issues, follow-up actions, employee statement and possible consequences with a consistent process that helps ensure fair treatment for all employees. If termination is necessary, this documentation is crucial should legal disputes arise proving you discussed the issue with the employee multiple times and gave them ample opportunity to improve.

Be Smart: Bring a Witness

Discipline is a rare case in employee management where it's not best to keep it strictly confidential. An employee may refuse to sign a warning notice or deny it later anyway. That's why the legal and compliance experts at ComplyRight recommend meeting with the employee and a witness. The Employee Warning Notice leaves space to document the witness's name. Then in a legal dispute, the witness can confirm in your defense that proper disciplinary communication.

Time Off Request
$60/year
Quickly Say “Yes” or “No” to Time-Off Requests
Give your employees an organized way to submit time off requests that you can’t lose track of. Then, supervisors or managers simply approve or deny. Plus, approved requests are automatically added to the employee’s Attendance Calendar.
Coming soon
Streamline Requests and Automate Approvals
With an automated tracking and documentation process, you’ll never forget or lose track of another time-off request. A streamlined, paperless workflow takes the tedious “back and forth” out of the time-off request process. Here’s how:
1
Give Your Employees Access
Employees are able to request time off from their first login. Grant your employees self-service, and you’re ready to go!
2
Employees Submit Their Time-Off Requests
Using a simple calendar format, employees choose the date range or hours they need off and add any comments or details.
3
You Review the Time-Off Request
Review the employee’s request history for an entire year so you can quickly and easily make the right decision.
4
Approve or Deny the Request
With just one click, you can approve or deny the request. This notifies the employee of your decision right away.

Avoid Confusion and Clutter

You’ll have full visibility of all approved, pending, cancelled or denied requests. You can easily avoid any misunderstandings about when a request was made and where it went from there. You can also use the process to clarify how the time off will be applied – as Paid Time Off (PTO), Vacation/Sick time or unpaid. Employees can share their preferences but you choose how the time is applied.

Employees Can Track Their Own Requests

Employees can check for themselves on the status of any time off or vacation request, whether it has been approved or denied, without having to bother you. If there’s a change of plans, they can just edit a pending request or mark it as cancelled. Plus, if you grant permissions to managers and supervisors, they can do the follow up work for their direct reports while you maintain visibility of what’s going on throughout the business.

Enforce Fair and Consistent Time-Off Policies

Collecting the same information through the same process for all employees ensures consistency and fairness in synch with your time-off policy. Plus, if an employee ever questions how time off was handled, you’ll have consistent documentation to settle any disputes.

Time Off Request & Attendance Calendar

If you also use the Attendance Calendar Smart App, all approved absences and absence coding will automatically be transferred to the employee’s calendar keeping all your records in perfect sync.

Poster Guard 1
$60/year
Meet Labor Law Poster Compliance
As an employer, you face ever-changing labor regulations at the federal, state, and local levels. The Poster Guard 1 Smart App helps you maintain full compliance with these requirements through an easy-to-use online resource, focused on your company’s specific location. Poster Guard 1 also provides laminated posters to satisfy your mandatory posting requirements, shipped right to your door whenever regulations change.
Coming soon
Everything You Need to Know and Do
Getting into compliance -- and staying that way -- has never been easier. Here’s how it works:
1
All Required Federal, State and Local Posters Are Shipped Directly
Your laminated posters will be sent to you immediately to ensure full compliance with the postings for your specific location. You’ll receive email notification of shipment and can log into the Poster Guard 1 app for tracking, delivery verification and detailed posting instructions.
2
Constant Monitoring Whenever Labor Law Posters Change
We monitor all regulatory agencies, including more than 20,000 cities and counties. Through Poster Guard 1, you can review all posting changes related to your location – both mandatory and non-mandatory. No need to do the research, we’ve got you covered.
3
Ongoing Mandatory Labor Law Poster Replacements
Should any mandatory changes occur affecting your business, we’ll automatically ship you updated posters. We even guarantee your posters remain 100% compliant with all federal, state and local regulations -- or we’ll pay your fine.
4
Mandatory Handouts for Additional Protection
In addition to postings, many agencies require employers to provide informational handouts when employees are hired, make certain requests or take other actions. You’ll receive applicable handouts through the Poster Guard 1 app, along with simple instructions on how and when to use them. Simply print and distribute them to employees as needed.

Our Labor Law Posting Experts Understand Your Business

Poster Guard 1 is backed by our in-house legal team with more than 50 years of dedicated experience understanding and protecting businesses like yours. We pay close attention to the complexities of employment law compliance and interpret the requirements to make it easier for you to comply.

Keeping Pace with Growing Regulations

Other labor law poster compliance services may not cover the full range of requirements that affect your locations, particularly at the local level. Over the past few years, local regulations have grown at a rate far outpacing changes at the state and federal level. If your city or county doesn’t require specific postings yet, it probably will soon. With Poster Guard 1, we ensure you’re always in compliance.

Delivering Exactly What You Need

As with all HRdirect Smart Apps, Poster Guard 1 is sized right for your business. We know where you operate, and we focus on the resources that apply to you. You’ll never have to wade through mountains of regulations that may or may not apply to your location, or interpret the requirements on your own.

Applicant Tracking
$60/year
Don’t Let Your Five-Star Candidate Get Away
The Applicant Tracking Smart App can modernize your approach, speeding up your process and presenting a more professional image without investing tons of time or dollars. This simple web-based solution streamlines all hiring stages in a single, shared view so you and your managers can reach and recruit those five-star candidates quickly and affordably.
Coming soon
Smart Hiring Made Simple: One Stage at a Time
It’s easy for you and your hiring managers to track and collaborate on every hiring stage - or skip those that don’t fit your business – all the way through to the employee’s first day on the job. Here’s how:
1
Create Open Positions
First, you’ll need to create any open positions in your company to track applicants against. Any applicants not assigned to an open position will automatically be placed in a “general consideration” category.
2
Add Applicants
It’s quick and easy to enter an applicant’s information, including attaching relevant documents. Alternatively, if you receive applicants through the companion Job Application Smart App, no extra work is required; applicant information is available immediately.
3
Track the Hiring Stages
The app guides you through the appropriate stages of hiring, including Interviews, Pre-Employment Tests, Reference Checks, and more. You can assign stages to different employees so they can input ratings, track important dates or communicate directly with the applicant.
4
Hire the Best Candidate
Once you’ve made a decision, you can send an email to the candidate with your custom offer details. If they accept, it’s just a click to change the applicant’s status to hire which will automatically create a new employee record in your Employee Records app.

Consolidate Many Stages into a Single, Efficient Process

Tracking, organizing and evaluating many candidates for a few open positions across multiple decision-makers can be complex. Streamlining these myriad details into a single view - without being overwhelmed by it all - is crucial to your hiring success. With a single, shared activity stream, everyone can access the same workflow and information. At a glance, you can check on an applicant’s status, review progress and be prepared for the next steps. It’s a smart hiring process built to accelerate your activities and support you in making the best hiring decisions.

Get the Complete Picture with a Five-Star Rating System

Using a lot of criteria to assess individual candidates can create a confusing jumble of pluses and minuses. Our five-star rating system makes it simple for you and your managers to rate their overall perceptions with a simplified and intuitive scale. The result is a complete and coordinated way to compare candidates and find your next five-star employee.

Clear Communication Bottlenecks

As the saying goes, you only have one chance to make a good first impression. The professionalism and timeliness you demonstrate with potential candidates can help you start off on the right foot. The Applicant Tracking Smart App features automatic notifications to inform you and your hiring managers when a stage is complete or when a task is awaiting response.

Company Policies
$60/year
Company Policies
The Company Polcies Smart App
Coming soon
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